Jul 28, 2026
From Random Prompts to Designed Workflows
Move from one-off prompting to work with inputs, standards, review, and ownership.
Random prompts are a useful place to begin. They are not a durable way to work. Designed workflows turn an occasional interaction into a repeatable practice that a team can understand, improve, and own.
A designed workflow has four parts: clear inputs, a defined task, a shared standard, and a review step. Add an owner and the work can keep getting better rather than being rediscovered each time.
For example, instead of asking AI to “write a proposal,” define the source materials, the proposal structure, the client context to include, the decision being sought, and the final approval step. The team now has a workflow rather than a lucky prompt.
Choose one prompt your team repeats. Turn it into a short workflow with inputs, standards, review, and ownership.
Random prompts are a useful place to begin. They are not a durable way to work. Designed workflows turn an occasional interaction into a repeatable practice that a team can understand, improve, and own.
A designed workflow has four parts: clear inputs, a defined task, a shared standard, and a review step. Add an owner and the work can keep getting better rather than being rediscovered each time.
For example, instead of asking AI to “write a proposal,” define the source materials, the proposal structure, the client context to include, the decision being sought, and the final approval step. The team now has a workflow rather than a lucky prompt.
Choose one prompt your team repeats. Turn it into a short workflow with inputs, standards, review, and ownership.